Employment Opportunity: Executive Assistant

HOURS: 40 per week

SALARY: $40,000-$45,000 depending on level of experience / per annum with benefits

Deadline for Application:  Nov 9, 2018

Position to begin:  ASAP

Job Summary


The Executive Assistant shall play a key-supporting role in ensuring organizational policy compliance including programming support, project management and financial accountability.

Key relationships of the Executive Assistant include: Executive Director; Bookkeeper; Treasurer/Auditors; Studio Facilitator; Community Projects Coordinator; Art Program Director; Volunteers; Board members; Funders, and the General Public.

The Executive Assistant is responsible to the Executive Director of Artbeat Studio Inc.


  • Suitable experience, interest and capacity to represent the Executive Director when needed.
  • Post-secondary education and at least three years of experience in administration and organizational management in arts, mental health service and/or business.
  • Detail oriented and organized.
  • Self-starter and critical thinker.
  • Ability to work autonomously including decision making and delegation.
  • Highly personable, self-motivated and self-directed with responsibilities.
  • Systematic thinker: ability to develop and implement project plans.
  • Computer competence in: Adobe Creative Suite, Website Management, MSOffice, Quickbooks, Giftworks (database).
  • Budgeting and fundraising experience.
  • Criminal Record Check and Vulnerable Persons Registry clearance.
  • Valid Drivers’ License.


  • Grant Writing

Assist with the enactment of Artbeat Studio’s Financial Management Strategy including management of; financial aspects of grant applications, donor engagement, manage the annual grants, fund raising events and programming calendar, and special project funding. Ensure timely reporting related to the application process, financial cash flow and expense management related to grant revenues.

  • Finance and Legal Management

Ensure the maintenance of accurate financial records and prepare monthly budgetary reports in co-operation with the Executive Director and bookkeeper. Liaise with Board Treasurer and auditor.

Ensure that legal, contractual, policy and other obligations of Artbeat Studio are met. Attend board meetings in an advisory capacity and ensure that decisions of the Board are carried out and communicated as requested.

  • Outreach and Public Relations

With the Executive Director, maintain currently planned community outreach strategies. Maintain relationships with the mental health community, general community, funders, members and other arts organizations.

For full details on this position and Artbeat Studio please visit www.artbeatstudio.ca

Deadline for Application:  Nov 9, 2018


Please submit your resume along with a covering letter and three references by email to:

Artbeat Studio Inc.

Lucille Bart, Executive Director 

Email: lucille@artbeatstudio.ca